Student Travel Support – CLOSED

ISCAS 2014 Student Travel Support applications have now closed. Those who who applied will receive notification on or before the Early Bird registration deadline, Friday 7 March 2014.

ISCAS 2014 has allocated funding to support student authors of accepted papers to attend the Symposium.

Two types of support available are:
1. approximately 10 grants to reimburse up to AUD$1,500 of travel expenses; AND/OR
2. 100 free student registrations

To receive support, at the time of the symposium, the applicant:

  • should be an author or co-author of an accepted paper, and
  • must be a Student Member of IEEE Circuits and Systems Society, and
  • must be a full-time student registered toward a Bachelor, Master, or Ph.D. degree in engineering or related field in a college or university at the time of the symposium.

If you meet the above requirements, and wish to apply for travel support and/or free registration, please complete the 1 page application form and email along with a letter of support from your supervisor on institutional letterhead to iscas2014@arinex.com.au by Friday, 28 February 2014, with the subject line “ISCAS student support application”. Late applications will not be processed.

Successful applicants will receive an offer mid-March 2014 along with details of the award offered (AUD$1500 travel grant and/or free registration).

Student Grant Deadlines

Application submission deadline: Friday 28 February 2014
Acceptance notifications sent to successful applicants: mid-March 2014

Important Notes for Student Grant Applications and Reimbursement Process

  • Applications for support will be assessed, and offers of support made, based on the applicant’s engagement with IEEE CAS, paper(s) accepted at the symposium, expected travel expenses, and supervisor support.
  • Applicants may attach up to 1 page each of the following to support applications:
    • details of estimated travel budget (in AUD$)
    • letter of support from your supervisor
  • Applications must be received by arinex no later than 5pm AEST, Friday 28 February 2014. Applications received after this date will not be considered.
  • Applicants should be an author or co-author of an accepted paper, and MUST be a full time student and student member of CAS. Applicants who do not meet the guidelines will not be considered.
  • Successful applicants will receive notification mid-March 2014 along with details of the award offered (AUD$1500 travel grant or free registration)
  • Recipients must confirm acceptance of the offer in writing within 7 days otherwise the offer will lapse after that date and be offered to another applicant.
  • For travel grant recipients the following guidelines apply:
    • Details of how to accept the travel grant will be sent with the offer to successful applicants, but will require recipients to provide their confirmed flight itinerary and to have registered online for the Symposium. Reimbursement of travel expense claims will not be possible unless registration is completed on-site at the Symposium.
    • Travel expenses must be incurred by the recipient and reimbursement of the expense will be paid back to the applicant upon receipt of proof of purchase documentation and completed electronic bank transfer form.
    • Proof of purchase must be received by arinex (iscas2014@arinex.com.au) no later than 30 days of incurring the expense. i.e. awardee must purchase their flight to Melbourne then provide proof of purchase to arinex within 30 days of purchasing the flight. Reimbursement cannot be processed after 30 days.
    • Once all required documentation is received and checked by arinex reimbursement will be processed to the nominated bank account.
    • Recipients are responsible for all expenses related to the Symposium over and above the amount offered to be reimbursed by the travel grant.
    • Travel grants are for the use of selected applicants only, and are not transferable.
  • For free registration recipients the following guidelines apply:
    • Details of how to accept complimentary registrations will be sent with the offer to successful applicants.
    • The offer will lapse if acceptance and registration is not received from the successful applicant, together with a travel itinerary and confirmed flight details, within 7 days of transmission of the offer.
    • Offers of complimentary registration are for the use of selected applicants only, and are not transferable.
    • Accommodation, travel and other expenses related to attendance at the symposium are the responsibility of the recipient.

Proof of Purchase Documentation

Proof of purchase MUST be supplied within 30 days of incurring the travel expense in order for the relevant student grant to be processed:

Expenses incurred in Australia

  • Invoice originally paid from supplier i.e. airline carrier. Note: invoice must have amount stated and reflecting zero balance
  • EFT or credit card statement showing expense OR
  • Receipts for travel expenses (taxi to airport, trains etc), if the reimbursement is for a flight please make sure the receipt of payment is included – most e-tickets do not state the amount.

Expenses incurred outside Australia

  • Invoice originally paid from supplier i.e. airline carrier. Note: invoice must have amount stated and reflecting zero balance
  • EFT or credit card statement showing expense including proof of Australian dollar equivalent (statement showing the amount in international currency as well as Australian Dollars (AUD).
  • Receipts for travel expenses (taxi to airport, trains etc), if the reimbursement is for a flight please make sure the receipt of payment is included – most e-tickets do not state the amount.

If proof of Australian Dollar equivalent is not shown on statement/receipt a copy of the currency exchange rate (xe.com) dated the same date as the expense occurred must be provided. A conversion rate from your bank for the day of the expense can also be provided.